How to Choose Document Sharing Software
Document sharing software allows multiple users to work on the same document simultaneously. This helps to reduce the risk of miscommunication and helps to accelerate the process of turnaround.
Document sharing online is much easier to manage than sending emails with attachments, and can be accomplished on any device with an internet connection. It also cuts down on the space needed to store hard copies, and eliminates limitations on file size.
There are a variety of ways to share files including using FTP and SFTP, cloud storage solutions like Box, and P2P networks However, the top document sharing tools feature centralized management interfaces as well as security features to ensure encryption and data-in-transit protection, and real-time synchronization.
Project managers should also look for features like history and version controls as well as collaboration detection to make it easier to track changes and ensure that everyone is working on the latest draft. The ability to comment on and assign tasks makes it easy for teams to communicate about documents.
ClickUp is an effective project management tool that comes with built-in document sharing capabilities. Its flexible permissions allow users to choose who can view, edit, or delete files. They can also view who is currently editing the document in real-time. File syncing is a way to keep the latest versions of files that are mirrored across all devices and collaboration detection lets users know when others view or edit. The software also has an extensive collection of notes, wikis and spreadsheets to help teams keep projects on track.